Bilingual Administrative Coordinator

Canadian Consortium on Neurodegeneration in Aging (CCNA)

has an opportunity for a

ADMINISTRATIVE COORDINATOR 

Position Type: Full Time
Shift Type: Day, No weekends
Bi-Weekly Hours: 70 Hours
Hours of Work: 7 hrs/shift
Posting Number: 9477
Union: Non-Union
Date Posted: February 4, 2026 

About us

The Canadian Consortium on Neurodegeneration in Aging (CCNA) provides the infrastructure and resources needed to facilitate collaboration amongst Canada’s top dementia researchers and clinicians. CCNA is the premier hub for Alzheimer’s disease and dementia research in Canada, and a global leader in research on all aspects of neurodegenerative diseases—from prevention and treatment, to improving the quality of life of those affected.

Job Summary

We are seeking a bilingual Administrative Coordinator, fluent in both spoken and written English and French. The ideal candidate is energetic and self-motivated, who stands out through their talent for organization, flexibility, ability to take initiative and, especially, who cares about fulfilling the tasks inherent to the position. The candidate will work closely with the Program Director and with CCNA’s management team by providing them with administrative and project coordination support.

Administrative duties will include:

●       Act as a point of contact between staff, management, and external stakeholders.

●       Organize meetings for the CCNA Central team and various CCNA committees: create Doodle polls; schedule meetings; prepare, format, and circulate agendas, documents,           and minutes; take minutes and track action items.

●       Maintain and update CCNA membership lists both internally and on the CCNA website.

●       Monitor CCNA email accounts, responding to inquiries on behalf of the team and/or management.

●       Track, maintain accounting records, and report on expenses throughout the year.

●       Liaise with the Finance Department to submit invoices and arrange various forms of disbursements.

●       Maintain inventory, office supplies, and filing systems.

●       Ensure operation of office equipment, troubleshooting and ordering maintenance as needed.

●       Liaise with building management and/or the IT Department to support the team as needed.

●       Ensure compliance with organizational policies and procedures.

Coordination duties will include:

●       Support the Network Director in the production of annual progress reports and grant applications, as well as other reports/documentation as needed.

●       Review and perform quality control of written output in French and English (reports, website, press releases, etc.).

●       Support the Knowledge Mobilization team to create and distribute newsletters/messages to CCNA members and partners as needed; share key information on organizational        activities, funding, or other opportunities.

●       In collaboration with the Knowledge Mobilization team, maintain CCNA’s website and generate bilingual content for Twitter (now known as X).

Event planning duties will include:

●       Support the planning and logistics of events, workshops, and conferences, including CCNA’s Annual Conference. This includes:

o   Scheduling;

o   Managing supplies (e.g., poster boards, signage, booths) and travel arrangements (e.g., flight and hotel bookings); and

o   Building and maintaining the session schedule/program of CCNA’s Annual Conference, in conjunction with the Knowledge Mobilization team.

●       Assist with running live sessions for all CCNA events (e.g., CCNA’s Annual Conference).

●       Process travel reimbursements and honorariums following the events.

Perform any other tasks consistent with the job classification, as requested by management or by the team.

Qualities of the ideal candidate:

●       Two to three years of experience in administrative coordination, preferably in the context of event planning and/or the organization of scientific conferences;

●       Excellent writing and proofreading skills in French and English;

●       Strong organizational skills and ability to prioritize in time-constrained situations;

●       Professional presentation, discretion, and diplomacy;

●       Autonomy, resourcefulness, and initiative;

●       Strong interpersonal and communication skills;

●       Strong technical literacy;

●       Familiarity with research and academic sectors, an asset;

●       Bookkeeping skills, an asset.

Compensation:

At Baycrest, we take pride in ensuring our compensation structure is internally equitable and compliant with pay equity legislation. We believe compensation should be transparent, equitable, and reflective of your experience and growth. Our salary ranges are structured to support progression, from learning the role to demonstrating full proficiency.

For this position, the salary range is $58,386 to $72,983. The target hiring range is $58,386 to $66,000 per year.

Your placement within the target hiring range will depend on your job-related knowledge, skills, abilities, and relevant education and experience, as well as considerations such as market conditions and internal equity. The starting salary will be determined using these factors to ensure fairness and consistency across the organization.

Additional Benefits:

• Vacation Entitlement
• Opportunity to enroll in the extended health and dental benefit plan
• Opportunity to enroll in the Healthcare of Ontario Pension Plan (HOOPP)
• Access to 24/7 Employee Assistance Program

	Remarkable people of Baycrest Health Sciences are changing the future of brain health and aging.
Thank you for your interest in joining Baycrest. Only those selected for an interview will be contacted. Baycrest is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation for disability during any stage of the recruitment process, please notify Human Resources at recruitment@baycrest.org or 416-785-2500, ext. 2961. All successful candidates will be required to complete a police reference check/vulnerable sector screen.