Pharmacy Secretary, Pharmacy

Baycrest Hospital has an opportunity for a

PHARMACY SECRETARY

Pharmacy Department

Posting Number: 9643

Position Type: Temporary Full-Time (up-to 13 months)

Shift Type: Day-Evening, no weekends (shifts may be subject to change)

Bi-Weekly Hours: 70 Hours, 7 hrs/shift

Union: SEIU Clerical

Hourly Pay Rate: $26.39 - $28.77

Date Posted: February 24, 2026

Internal Closing Date: March 5, 2026

About Us

Baycrest Hospital and the Apotex Jewish Home for the Aged provide specialized geriatric care for older adults with complex medical, cognitive and dementia-related needs. As Canada’s only health system fully dedicated to aging and brain health, we bring together compassionate care, clinical excellence and leading expertise in dementia care, cognitive health and seniors’ wellness.

Our integrated continuum — spanning hospital care, long-term care and community-based seniors’ services — ensures every older adult benefits from evidence-based practice, geriatric medicine and a team deeply experienced in aging and brain-health care.

Job Summary:

Baycrest’s Pharmacy Department support all inpatient units and programs. Some of the major functions of the department are purchasing and inventory management of medications, unit dose drug distribution and medication reconciliation.

Responsibilities include but are not limited to:

• Organizes and coordinates meetings (i.e. prepares agenda, circulates materials, takes minutes, etc.).
• Schedules appointments for sales representatives.
• Sort and direct incoming and outgoing mail.
• Maintains department electronic and hard copy filing system.
• Ensures necessary office supplies and equipment are requisitioned, ordered and received.
• Completes time sheets and maintains staff schedule.
• Process workload data of pharmacy staff, daily and monthly compilations.
• Word processes reports, emails, applications, forms, policies and procedures, as required.
• Performs other clerical functions, i.e. photocopying materials, arranging for courier services, picking up/delivering mail.
• Process departmental requisitions (with the exception of drug procurement).
• Compiles drug costs reports for Finance for drug cost allocation throughout the Centre.
• Responsible for the maintenance of the overall inventory list.
• Performs other duties and tasks as required.

Qualifications include but are not limited to:

• Completion of Grade 12.
• Minimum 3 years Administrative experience, preferably in a health care environment.
• Experience with Meditech (Electronic Health Record) and ESP (scheduling program) are assets.
• Excellent computer skills, including MS Word, Excel and scheduling program
• Keyboarding speed of 65 w.p.m.
• Excellent interpersonal skills.
• Excellent verbal, written and listening communication skills. 
• Understands and adheres to confidentiality.
• Proofreading skills.
• Ability to organize time, set priorities and multitask in order to meet various competing work, deadlines and continual interruptions.

Additional Benefits:

• Vacation Entitlement
• Opportunity to enroll in the Healthcare of Ontario Pension Plan (HOOPP)
• Opportunity to enroll in the extended health and dental benefit plan
• Access to 24/7 Employee Assistance Program