Administrative Coordinator, Hospital Quality and Seniors Quality Leap Initiative

Baycrest Hospital

has an exciting opportunity for a

ADMINISTRATIVE COORDINATOR

Hospital Quality and Seniors Quality Leap Initiative

Posting Number: 9695

Position Type: Permanent Full-Time

Shift Type: Day, No Weekends (subject to change)

Bi-Weekly Hours: 70 Hours, 7 hrs/shift

Union: Non-Union

Date Posted: March 26, 2026

Internal Closing Date: April 2, 2026

About Us

Baycrest Hospital and the Apotex Jewish Home for the Aged provide specialized geriatric care for older adults with complex medical, cognitive and dementia-related needs. As Canada’s only health system fully dedicated to aging and brain health, we bring together compassionate care, clinical excellence and leading expertise in dementia care, cognitive health and seniors’ wellness.

Job Summary

The Seniors Quality Leap Initiative (SQLI) is an international, collaborative of leading of providers in aging services  who engage in novel, collaborative improvement efforts and research activity..  Among other initiatives, the quality teams provide oversight for accreditation readiness and the organization’s approach to quality improvement  and support best practices for policy management and oversight.     

Key Responsibilities

Seniors Quality Leap Initiative (SQLI)

• Providing general administrative support and coordination to the SQLI leadmember organizations, strategic partners and associated committees
• Meeting coordination (virtual and in-person) including scheduling and minute taking
• Contract administration and management
• Coordinating the onboarding of new SQLI members and maintaining up to date contact lists
• Website administration and content creation
• Marketing support
• Supporting grant and/or conference abstract submissions

Quality  Department

• Supporting accreditation preparations, including the creation of educational materials and coordination of events
• Collating and uploading evidence to the Accreditation Canada portal while supporting leaders to maintain the ongoing currency of key documents
•  Maintaining relevant intranet pages
• Formatting and uploading policies and procedures to the document management system as needed
•  Coordinating internal and external committee meetings (e.g., preparing and circulating agendas and background, taking minutes, following up on action items)

Qualifications

•   Post-secondary school diploma in Office Administration or a related field required
•  A minimum of three years’ experience in an administrative assistant role, preferably in the health care sector required 
•  Strong collaborative, analytical and problem-solving skills
• Strong communication and interpersonal skills
• Excellent written, verbal, listening and presentation skills
•   Excellent organizational, planning and time/project management skills
• Strong computer skills with high level of proficiency in Microsoft Office (Word, Excel, Outlook and PowerPoint)

Compensation

At Baycrest, we take pride in ensuring our compensation structure is internally equitable and compliant with pay equity legislation. We believe compensation should be transparent, equitable, and reflective of your experience and growth. Our salary ranges are structured to support progression, from learning the role to demonstrating full proficiency.

For this position, the salary range is $58,386 to $72,983.Your placement within the target hiring range will depend on your job-related knowledge, skills, abilities, and relevant education and experience, as well as considerations such as market conditions and internal equity. The starting salary will be determined using these factors to ensure fairness and consistency across the organization.