Administrative and Research Support Assistant

The Kimel Family Centre for Brain Health and Wellness

has an opportunity for a

ADMINISTRATIVE & RESEARCH SUPPORT ASSISTANT

Position Number: 9627

Position Type: Part-Time

Shift Type: Day, no weekends

Bi-Weekly Hours: 48 Hours

Location: Toronto

Union: Non-Union

Date Posted: April 2, 2026

Job Summary:

The Kimel Family Centre for Brain Health and Wellness Centre is the world’s first research study examining the benefits of personalized brain health community centre programming for people aged 50+, where members will receive an in-depth assessment of their dementia risk, and then will be prescribed programming to reduce that risk.

Reporting to the Manager, Programs and Operations, the administrative assistant performs administrative functions that support the effective and efficient program and research operations of the Kimel Family Centre and is a role model for customer service to our clients.

Responsibilities include but are not limited to:

• Provides administrative, and research support for assigned staff of the Kimel Family Centre.

• Schedules, coordinates and assists with meetings, activities, events, staff, trainees, and visitors.
• Assists clients with booking research assessments and programs.
• Ensures the Kimel Family Centre is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures)
• Updates client account information, and distribution lists, as well as other databases (i.e. instructors, etc.).
• Assists with funding applications.
• Assists with committee meetings.
• Assists with disseminating contracts and payroll for instructors
• Adheres to policies and procedures for Baycrest employees.
• Receives and processes payments/refunds for memberships, services, and products
• Receives and distributes daily mail/deliveries
• Maintains office security by following safety procedures and controlling access via the Reception Desk (visitor badges, etc.)

Qualifications include but are not limited to:

• Undergraduate degree, college diploma, or certificate in business administration, health administration, personal/corporate assistance or equivalent
• 3-5 years related administrative and/or research support experience.
• Experience with research subject recruitment and interacting and working with older adult populations.
• Proficient with Word, Excel, PowerPoint, Outlook, SharePoint, Adobe
• Excellent oral, written communication and interpersonal skills
• Familiarity with registration and attendance software
• Familiarity with billing software
• Highly motivated, detail oriented, dependable and flexible individual capable of multi-tasking.
• Excellent verbal, written and listening communication skills.
• Great facilitation, organizational and problem-solving skills.
• Strong computer and technical skills including a working knowledge of MS Word, Excel, PowerPoint, SPSS, webinars, Telehealth and emerging technologies.
• Ability to utilize library resources.
• Ability to work independently and to meet goals and deadlines

Compensation:

At Baycrest, we take pride in ensuring our compensation structure is internally equitable and compliant with pay equity legislation. We believe compensation should be transparent, equitable, and reflective of your experience and growth. Our salary ranges are structured to support progression, from learning the role to demonstrating full proficiency.

The salary range for this position is $28.3701 to $35.3701 hourly.

Your placement within the target hiring range will depend on your job-related knowledge, skills, abilities, and relevant education and experience, as well as considerations such as market conditions and internal equity. The starting salary will be determined using these factors to ensure fairness and consistency across the organization.