Administrative Coordinator

Baycrest Hospital

has an exciting opportunity for a

ADMINISTRATIVE COORDINATOR

Hospital Quality and Seniors Quality Leap Initiative

Posting Number: 9695A

Position Type: Permanent Full-Time

Shift Type: Day, No Weekends (subject to change)

Bi-Weekly Hours: 70 Hours, 7 hrs/shift

Union: Non-Union

Date Posted: June 15, 2026

About Us

Baycrest Hospital and the Apotex Jewish Home for the Aged provide specialized geriatric care for older adults with complex medical, cognitive and dementia-related needs. As Canada’s only health system fully dedicated to aging and brain health, we bring together compassionate care, clinical excellence and leading expertise in dementia care, cognitive health and seniors’ wellness.

Job Summary

The Administrative Coordinator, Quality & Seniors Quality Leap Initiave (SQLI) plays a key role in supporting organizational quality initiatives and the SQLI, an international collaborative of leading aging-care providers committed to advancing quality, innovation, research, and best practices in seniors' care.

This position provides administrative, coordination, and project support to both the SQLI and the Quality Department. The successful candidate will help facilitate collaboration among member organizations and partners, support accreditation readiness activities, coordinate meetings and events, manage documentation and communications, and contribute to continuous quality improvement initiatives across the organization.

This is an ideal opportunity for a highly organized, detail-oriented professional who thrives in a collaborative environment and enjoys balancing multiple priorities while supporting meaningful work that improves the quality of care and services for older adults.     

Key Responsibilities

Seniors Quality Leap Initiative (SQLI)

• Provide administrative and coordination support to SQLI leadership, member organizations, strategic partners, and associated committees.
• Coordinate virtual and in-person meetings, including scheduling, preparing materials, recording minutes, and tracking action items.
• Support contract administration and maintain related documentation and records.
• Coordinate the onboarding of new SQLI member organizations and maintain accurate membership and contact databases.
• Assist with website administration, content updates, and communications to members and stakeholders.
• Support marketing and promotional activities, including newsletters, presentations, and social media content.
• Assist with grant applications, conference abstracts, and other knowledge-sharing initiatives.
• Support the planning and execution of conferences, events, and collaborative improvement activities.

Quality Department

• Provide administrative and project support for organizational quality improvement initiatives.
• Support accreditation readiness activities, including coordinating meetings, events, educational materials, and evidence collection.
• Collaborate with leaders across the organization to gather, organize, and upload accreditation evidence while maintaining document currency.
• Coordinate internal and external committee meetings by preparing agendas, compiling background materials, taking minutes, and following up on action items.
• Maintain and update department intranet pages and other quality-related resources.
• Format, edit, and upload policies and procedures within the organization's document management system.
• Assist with data collection, reporting, and tracking of quality-related initiatives and performance measures.
• Support special projects and continuous improvement activities as assigned.

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Who You Are

• An organized and detail-oriented professional who takes pride in producing accurate, high-quality work.
• A proactive self-starter who anticipates needs, identifies solutions, and follows through on commitments.
• An effective communicator with excellent written, verbal, and interpersonal communication skills.
• A collaborative team player who builds positive relationships with colleagues, leaders, external partners, and stakeholders.
• A strong planner who can successfully manage competing priorities while maintaining a high level of service and professionalism.
• A critical thinker with sound analytical and problem-solving skills.
• A confident coordinator who enjoys bringing people together, organizing events and meetings, and ensuring projects move forward smoothly.
• Skilled at coordinating multiple projects and initiatives simultaneously, tracking progress, managing timelines, and following up on deliverables to ensure successful outcomes.
• Comfortable working with a variety of stakeholders and balancing competing priorities while maintaining attention to detail and accountability.
• Adaptable and resourceful, with the ability to thrive in a dynamic and evolving environment.
• Passionate about supporting quality improvement, innovation, and excellence in healthcare and seniors' services.

Qualifications

• Post-secondary diploma in Office Administration, Business Administration, Health Administration, or a related field.
• Minimum three (3) years of administrative experience, preferably in healthcare, seniors' services, or a not-for-profit environment.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.
• Experience coordinating meetings, preparing agendas and meeting materials, recording minutes, and tracking action items.
• Demonstrated experience managing multiple priorities and deadlines in a fast-paced environment.
• Experience with website administration, content management systems, accreditation processes, quality improvement initiatives, or document management systems is considered an asset.
• Coursework in project management or experience supporting projects is considered an asset.
• A Project Management Professional (PMP) designation, or active pursuit of a PMP designation, is considered an asset.

Compensation

At Baycrest, we take pride in ensuring our compensation structure is internally equitable and compliant with pay equity legislation. We believe compensation should be transparent, equitable, and reflective of your experience and growth. Our salary ranges are structured to support progression, from learning the role to demonstrating full proficiency.

For this position, the salary range is $58,386 to $72,983.

Your placement within the target hiring range will depend on your job-related knowledge, skills, abilities, and relevant education and experience, as well as considerations such as market conditions and internal equity. The starting salary will be determined using these factors to ensure fairness and consistency across the organization.