Specialist, Stewardship

The Baycrest Foundation

has an exciting opportunity for a

Specialist, Stewardship

Posting Number: 10319

Position Type: Full Time

Shift Type: Day

Bi-Weekly Hours: 70 Hours

Union: Non-Union

Date Posted: November 11, 2026

Internal Closing Date: November 18, 2026

About Us

The Baycrest Foundation inspires giving to shape the future of aging and brain health. It connects generosity with purpose by supporting research, care, and education that improve the lives of older adults and their families.

Building on more than a century of leadership in aging and brain health, the Foundation empowers donors to advance breakthroughs in the prevention of cognitive decline and dementia, earlier detection and improved diagnostics, new treatments and therapeutics, and innovative approaches to dementia care.

Rooted in community and inspired by possibility, the Baycrest Foundation helps donors make a lasting difference in how people live, age, and thrive.

Job Summary

The Stewardship Specialist, as a member of the Philanthropy team, contributes to the successful operation of a comprehensive stewardship program, ensuring that the Foundation exceeds donor expectations in the ways that we acknowledge, recognize, engage and are accountable to our donors. The Foundation solicits funds from donors either through direct solicitation or through events.

This is a hybrid position requiring a minimum of three (3) days per week in the office, with the flexibility to work remotely on the remaining days.

Given the nature of fundraising and donor engagement activities, this role requires flexibility to work outside regular business hours, including evenings and weekends, to support and attend Foundation events, donor functions, committee meetings, and other related initiatives.

Key Responsibilities

• Develop customized recognition plans for donors in collaboration with major gift, planned giving and mid-level giving officers based on Foundation recognition standards
• Execute agreed-upon recognition, including overseeing the installation of physical recognition, liaising with vendors, adhering to required timelines
• Create mock-ups and visuals for donors, working with vendors as appropriate
• Overseeing the production of stewardship reports and other donor communications as deemed necessary
• Contribute to the production of annual report, newsletter, and donor story features as required
• Oversee execution of Donor Spotlight stories for web or Foundation / Hospital digital displays, in conjunction with Philanthropy team and MarComm
• Edit and maintain accuracy of donor listings for annual report, Hall of Honour, and all donor materials
• Maintain and monitor a stewardship calendar, ensuring compliance
• Triggering and authoring personal acknowledgement and stewardship letters
• Contribute to annual updates and ongoing maintenance to Hall of Honour wall and digital display by liaising with vendors, maintaining accurate records, etc
• Review and revise all gift documentation for accuracy and compliance of terms, conditions, & donor information
• Ensure data hygiene compliance, documenting all stewardship and recognition moves and donor preferences in database (Raiser’s Edge)
• Review and provide recommendations for current recognition opportunities and standards, supporting development of updated recognition strategy

Qualifications

• University degree or recognized or equivalent in a related field of study
• Minimum three (3) years direct donor experience in the not-for-profit sector.
• Excellent writing skills, particularly for fundraising
• Excellent project management skills
•  Knowledge of principles and techniques relevant to major gift fundraising.
• Experience working with volunteers is an asset.
• Experience with InDesign and/or Photoshop an asset
• Member of ADRP and/or AFP an asset
• Proficient computer skills and the ability to work with Microsoft Office software including Word, Excel, Outlook, Power Point
• Exceptional attention to detail, both in terms of data accuracy and creative aesthetics.
• Ability to work independently and accurately as well as solve problems effectively
• Excellent multi-tasking skills with the ability to handle competing priorities effectively in a busy and fluid work environment.

Compensation

At Baycrest, we take pride in ensuring our compensation structure is internally equitable and compliant with pay equity legislation. We believe compensation should be transparent, equitable, and reflective of your experience and growth. Our salary ranges are structured to support progression, from learning the role to demonstrating full proficiency.

The salary range for this position is $ 72,098 to 90,123 per year. 

Your placement within the target hiring range will depend on your job-related knowledge, skills, abilities, and relevant education and experience, as well as considerations such as market conditions and internal equity. The starting salary will be determined using these factors to ensure fairness and consistency across the organization.