Office Administrator
Business Administration/Administration
Brandt is currently seeking an Office Administrator in our Edmonton Construction and Forestry location.
The Office Administrator is responsible for providing administrative and operational support to ensure efficient day-to-day functioning of the branch. This role involves liaising with internal and external stakeholders, managing office logistics, assisting with financial processes, and supporting management with various projects.
DUTIES & RESPONSIBILITIES INCLUDE BUT NOT LIMITED TO:
-
Prioritize answering and managing all incoming calls, ensuring timely, courteous, and professional communication at all times.
- Act as the first point of contact for internal and external customers.
- Provide confidential administrative and technical support to the branch.
-
Prepare routine correspondence, reports, and documentation.
-
Screen and process incoming mail.
-
Attend meetings and record minutes as required.
-
Support management with various projects and ad-hoc requests.
-
Respond professionally to inquiries or make administrative decisions as appropriate.
-
Liaise with vendors and service providers.
-
Coordinate, order, and receive office supplies and goods.
-
Oversee maintenance of copiers, printers, scanners, and related equipment.
-
Manage key and alarm code records for new, departing, and transferring employees.
-
Ensure reception and common areas are organized and presentable.
-
Assist with processing accounts payable and receivable items.
-
Write purchase orders (POs) in multiple business systems for hardware, phones, etc.
-
Manage cell phone purchases and upgrades for employees.
-
Track and report travel expenses; book travel as needed.
-
Contribute to development and maintenance of departmental policies and procedures.
-
Identify opportunities for process improvement or standard operating procedures.
-
Arrange and book meetings in boardrooms or off-site venues.
-
Ensure required presentation equipment is available.
-
Coordinate logistics for meetings, seminars, workshops, special projects, and events.
-
Other duties as assigned.
QUALIFICATIONS/REQUIREMENTS:
-
Diploma or certificate in Office Administration, Business Administration, or related field.
-
2+ years’ experience in an administrative or office support role.
-
Proficient in Microsoft Office Suite and other standard office software.
-
Possess strong organizational, multitasking and problem-solving skills.
-
Strong communication skills, both written and oral.
-
Ability to handle sensitive and confidential information with discretion.
-
Previous experience with financial processes and purchase order considered an asset. ties and Responsibilities
- The work requires specialized and comprehensive knowledge of administrative work methods, procedures, approaches, and operations.
- Two year Diploma or University Degree, or equivalent experience, is preferred
- 2+ years office administration experience is preferred
- General understanding of mechanical/technical terms is preferred
- Demonstrated proficiency with all Microsoft Office programs is essential
- Team player with good intuition and strong sense of urgency about solving problems and getting work completed
- Adaptable and organized in a fast-paced office
- Punctual with exceptional customer service and prioritization skills
- Strong business English skills for creating correspondence, presentations, documents and reports
#LI-onsite
This position is located at 10630 - 176th Street, Edmonton, AB. View the Google Map in full screen.