Office and Administration Manager

The Office and Administration Manager is responsible for the smooth and efficient operations of the day-to-day activities of our corporate office.  This includes providing administrative support to corporate services along with managing and coordinating administrative operations such as mail, supplies, vendor management, corporate travel, facilities management, and event planning.

·         Oversee the guest experience.

·         Coordinates mail and courier pick up and drop off including maintaining postage meter and replenishing postage funds.

·         Develops and oversees vendor relationships and negotiates contract agreements for office supplies, facilities, and travel.

·         Responsible for purchasing office supplies.

·         Coordinates corporate travel arrangements, including personal travel for Executive Chair & Founder

·         Manages office facilities (workspace layout, kitchen maintenance, security, office maintenance and repairs) and liaises with property management

·         Provide Human Resources, Marketing, Finance, SLT with administrative assistance and ad hoc projects, as requested.

·         Assistance to Legal Team with license tracking, correspondence, updating Corporate Contracts and Service Agreements

·         Responsible for planning and coordinating company-wide events (tracking budgets), senior leadership events and sales events.

·         Centralized point person for all outside office meetings or training events (including hotel bookings)

·         Administration (and a member) of the Business Continuity Plan committee. First Aid Lead for corporate services.  Assist with compliance with safety polices.

Required Skills:

·         Strong knowledge of corporate office practices.

·         Able to handle confidential matters discreetly and professionally.

·         Keen attention to details

·         Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).

·         Strong interpersonal skills and exceptional presentment and commitment to quality service

·         Exceptional communication and writing skills

Education:

• Post-secondary education in Business or Office Administration or related discipline OR relevant experience in lieu.

Experience:

•          5+ years’ experience in a corporate office administration capacity.
•          Some event planning experience an asset.
•          Experience in a legal or regulated environment an asset.

The Perks:

·         We offer a highly competitive compensation package including comprehensive health benefits plan, Group RRSP, performance bonus, health and wellness benefit, education sponsorship, and four paid days when “giving back” to the community. We also offer your birthday off and a vehicle rebate program.

·         This role will be mostly in the office with opportunities to work remotely.

Come join us!