The Administrative Assistant, Human Resources is responsible for providing overall support to the Human Resources Department at Muskoka Algonquin Healthcare (MAHC). This role will provide administrative assistance including but not limited to Employee Data Entry, Recruitment, Employee Experience, and general HR functions. This position involves handling time-sensitive tasks and highly confidential information with discretion and professionalism.

ROLE

• Provide administrative support to the Human Resources Department including preparing agendas, taking meeting minutes, and generating meeting requests
• Collect and input employee data into the HRIS, including enrolling new employees in benefits and pension plan platforms
• Assist with preparing payroll entries by accurately inputting employee hours and ensuring timely processing of payroll data
• Maintain paper and electronic files including filing and retrieving documents
• Monitor the department email account, respond to general employee inquiries, and redirect to appropriate member of the HR team
• Assist with completion and distribution of confidential employee correspondence
• Prepare HR related reports as required
• Support with new hire orientation for employees as required
• Performs other duties as required 

EDUCATION, EXPERIENCE & QUALIFICATIONS

• Post secondary in office administration or related field required
• 1-2 years related administrative experience in an office environment
• Experience with Outlook, Excel, Word, PowerPoint including developing spreadsheets, mail merges, etc.
• Familiar with MS Teams, Zoom, etc.
• Detail-oriented, able to exercise independent judgement, with strong problem-solving skills

ADDITIONAL PERKS AT MAHC 

• Extended health benefits (Permanent Full-Time only)
• Enrolment in the Healthcare of Ontario Pension Plan (HOOPP)
• Collaborative and supportive team environment

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ADDITIONAL INFORMATION 

Location: Multi-Site, working on-site at both the South Muskoka Memorial Hospital (SMMH) located in Bracebridge and Huntsville District Memorial Hospital (HDMH) located in Huntsville. 

Department: Human Resources

Hours of Work: Currently Monday - Friday 8:00 am - 4:00 pm. Shifts and hours may change according to departmental requirements per the organizational needs. 

Recruitment Process

By submitting your cover letter and resume together as either a PDF or Word document(s) to this posting by 11:59 pm on the closing date. Please Note: Applicants must submit their application through this posting listed to be considered. Email and paper submissions will not be accepted unless otherwise indicated.

We thank all applicants for their interest in this opportunity. As much as we would like to reach out to every applicant, please note that only those selected for an interview will be contacted. Selection will be based on skills, abilities, experiences, and qualifications. MAHC reserves the right to conduct interview(s) or other applicable testing where required.

Conditions of employment for external hires includes;

• Proof of immunization and vaccination records to the Hospital’s Occupational Health and Safety department
• Legal entitlement to work in Canada
• Satisfactory Criminal Record & Judicial Matters Check

Our organization: MAHC is committed to a selection process and work environment that is inclusive and barrier-free. We encourage applicants from all equity-deserving groups, including but not limited to, individuals who identify as Indigenous, racialized, seniors, persons living with disabilities, women, and those who identify as 2SLGBTQ+.

Accommodation will be provided in accordance with the Ontario Human Rights Code. If you have accommodation needs for attendance at the interview, please advise us at time of the interview being scheduled.