The Maintenance Clerk is responsible for scheduling and coordinating maintenance, security, and environmental services activities for care of buildings and grounds at all Muskoka Algonquin Healthcare sites.

ROLE

• Assist with planning, organizing, and following through with projects in the Hospital.
• Maintain knowledge of AMMS software, maintenance online work order request and preventative maintenance software. Open, review, distribute and close work orders and preventative maintenance orders daily
•  Answer telephones, screen and forward calls, relay messages, schedule and confirm appointments and meetings, and perform other clerical duties as required
• Type, proofread, copy, distribute, and file correspondence, reports, invoices, minutes of departmental meetings, etc.
• Prepare monthly working schedules and distribute as per SEIU contract. Daily maintenance of schedule – filling open shifts, sick shifts, calling in extra staff as requested.
• Prepare monthly working schedules and distribute as per SEIU contract. Daily maintenance of schedule – filling open shifts, sick shifts, calling in extra staff as requested.
• Obtain price quotations from suppliers and prepare purchase orders
• Calculate cost of order and charge invoice to appropriate account.
• Process purchases within maintenance authority.
• Contact suppliers to resolve shortages, missed deliveries and other problems
• Responsible for maintaining MAHC building keys logs, assigning keys to staffs, ordering or replacing keys, coordinating re-keying offices/areas as requested by management
• Interact with tradespeople and assist in coordination of their activities.
• Participate in inspections/testing of the site, lights, alarms, etc. 

QUALIFICATIONS 

• Secondary School Diploma 
• Excellent computer knowledge, skills and experience with Microsoft Word, Microsoft Excel, Windows, AMMS and CCIM pay Information Systems are necessities of this position.
• Previous recent clerical experience is required.

ADDITIONAL PERKS AT MAHC

• Staff referral program $1000 (for each successful permanent part-time and permanent full-time new hire you refer to MAHC)
• Extended health benefits (permanent full-time)
• Enrolment in the Healthcare of Ontario Pension Plan (HOOPP)

ADDITIONAL INFORMATION 

Location: Multi-site, working at both our South Muskoka Memorial Hospital (SMMH) located in Bracebridge and Huntsville District Memorial Hospital (HDMH) located in Huntsville. Applicants must reside within 125km of one of our hospital campuses or be willing to relocate prior to starting. *Exceptions will be considered on a case-by-case basis.

Department: Facilities

Hours of Work: Monday through Friday, day shifts. Shifts and hours may change according to departmental requirements per the collective agreement. 

Recruitment Process

Submit your cover letter and resume together as either a PDF or Word document(s) to this posting by 11:59 pm on the closing date. Please Note: Applicants must submit their application through this posting listed to be considered. Email and paper submissions will not be accepted unless otherwise indicated.

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We thank all applicants for their interest in this opportunity. As much as we would like to reach out to every applicant, please note that only those selected for an interview will be contacted. Selection will be based on skills, abilities, experiences, and qualifications. MAHC reserves the right to conduct interview(s) or other applicable testing where required.

Conditions of employment for external hires includes;

• Proof of immunization and vaccination records to the Hospital’s Occupational Health and Safety department
• Legal entitlement to work in Canada
• Satisfactory Criminal Record & Judicial Matters Check

Our organization: MAHC is committed to a selection process and work environment that is inclusive and barrier-free. We encourage applicants from all equity-deserving groups, including but not limited to, individuals who identify as Indigenous, racialized, seniors, persons living with disabilities, women, and those who identify as 2SLGBTQ+.

Accommodation will be provided in accordance with the Ontario Human Rights Code. If you have accommodation needs for attendance at the interview, please advise us at time of the interview being scheduled

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