Working together to provide outstanding integrated health care to our communities delivering best patient outcomes with exemplary standards and compassion, Muskoka Algonquin Healthcare (MAHC) is a multi-site organization that includes Huntsville District Memorial Hospital Site and South Muskoka Memorial Hospital Site. 

ROLE 

The Executive Assistant will provide primary administrative support to the Vice President, Vice President, People and Chief Human Resources Officer. The incumbent will co-ordinate committee meetings; generates and distributes minutes and agendas; co-ordinate committee reports for identified meetings; manage applicable action items from committees and organizes the location and catering of meetings as required. Research, analyze, and co-ordinates activities.  Assists in the preparation of information for presentation by the Senior Leadership Members to internal and external stakeholders. Is responsible for maintaining up-to-date policies for the portfolio by engaging with subject manager experts as appropriate.  Leads projects as assigned by the leadership team within the portfolio.  Maintains all corporate records in accordance with records retention policies and best practices.  Provide administrative support to the Vice-President, Directors and Managers. Support the leadership team in this portfolio and tracks priorities for the team.

REQUIRED EDUCATION & CERTIFICATION(S)  

• Post-secondary education (degree or diploma) in a related field, or equivalent experience in a related role. 

REQUIRED SKILLS & EXPERIENCE(S) 

• Minimum three (3) years' related experience in a not-for-profit or healthcare-related sector. 
• Advanced computer skills and experience with Microsoft Office Word, Excel, PowerPoint, SharePoint, Teams and Zoom. 
• Experience with project management. 
• Demonstrated administrative skills including planning and project management support. 
• Strong verbal communication skills are essential in order to interact with various individuals and committees. 
• Demonstrated superior written communication, grammar, punctuation, spelling, and editing skills. 
• Ability to time manage, prioritize, and multi-task to tight deadlines. 
• Demonstrated attention to detail. 
• Highly motivated and flexible with the ability to adapt quickly to new situations/challenges. 
• Demonstrated appreciation and respect for protocol, professionalism, and confidentiality. 
• Ability to work efficiently, independently and in a collaborative environment. 
• Demonstrates commitment to professional and personal growth and development through continuing education programs. 

ADDITIONAL PERKS AT MAHC 

• Staff referral program (Earn up to $1000 for each successful Permanent Part Time and Permanent Full Time new hire you refer to MAHC) 
• Extended health benefits (Permanent Full-Time only)
• Enrolment in the Healthcare of Ontario Pension Plan (HOOPP) 
• Collaborative and supportive team environment 

LOOKING FOR HOUSING?  

For more information on housing in our communities, click on this link Housing for Healthcare.  

ADDITIONAL INFORMATION 

Location: Principal location is South Muskoka Memorial Hospital (SMMH), however, job requires working at both the South Muskoka Memorial Hospital (SMMH) located in Bracebridge and Huntsville District Memorial Hospital (HDMH) located in Huntsville. 

Department: Administration 

Hours of Work: Monday – Friday (7.5 hours/day).  Must be available to work shifts including days, evenings, nights and weekends as required. Shifts and hours may change according to departmental requirements. 

Conditions of employment for external hires includes;

• Proof of immunization and vaccination records to the Hospital’s Occupational Health and Safety department 
• Legal entitlement to work in Canada
• Satisfactory Criminal Record & Judicial Matters Check

Our organization: MAHC is committed to a selection process and work environment that is inclusive and barrier-free. We encourage applicants from all equity-deserving groups, including but not limited to, individuals who identify as Indigenous, racialized, seniors, persons living with disabilities, women, and those who identify as 2SLGBTQ+.

Accommodation will be provided in accordance with the Ontario Human Rights Code. If you have accommodation needs for attendance at the interview, please advise us at time of the interview being scheduled.

HOW TO APPLY

Applicants interested in becoming a part of an energetic, caring team in a fast-paced and rewarding environment can submit their cover letter and resume together as either a PDF or Word document(s) to the posting.

Please Note: Applicants must submit their application through the posting listed on mahc.ca. Email submissions will not be accepted unless otherwise indicated.

We thank all applicants for their interest in this opportunity. As much as we would like to reach out to every applicant, please note that only those selected for an interview will be contacted. Selection will be based on skills, abilities, experiences, and qualifications. MAHC reserves the right to conduct interview(s) or other applicable testing where required.