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Payroll Administrator (Permanent Full-time)
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Working together to provide outstanding integrated health care to our communities delivering best patient outcomes with exemplary standards and compassion, Muskoka Algonquin Healthcare (MAHC) is a multi-site organization that includes Huntsville District Memorial Hospital Site and South Muskoka Memorial Hospital Site.
We are seeking a detailed-oriented and experienced Payroll Administrator to manage payroll processing and ensure compliance with various regulations. The ideal candidate will be responsible for overseeing payroll functions and maintaining accuracy in all payroll records and reports.
ROLE
- Manage payroll system configuration to ensure compliance with union contracts, hospital policies, and government regulations.
- Process bi-weekly payroll, ensuring timely payments and compliance with banking deadlines.
- Review payroll audit and exception reports to validate payroll accuracy and minimize errors.
- Conduct audits of new hires, transfers, and terminations to ensure correct data entry and prevent fraudulent activities.
- Investigate and process payroll adjustments during pre- and post-payroll cycles.
- Support the extraction of payroll records for internal and external stakeholders.
- Process statutory and non-statutory payroll remittances, ensuring accurate deductions (e.g., EI, CPP, WSIB, pension contributions).
- Prepare and amend Record of Employment (ROE) for terminations, retirements, and other employment events.
- Guide time and attendance users to ensure accurate timecard capture within the scheduling module.
- Administer pay rate increases and manual adjustments when required.
- Collaborate with HR to implement system updates based on collective agreements, wage grid maintenance, and other policy changes.
- Manage defined-benefit pension plan (HOOPP) contributions and reporting, ensuring accurate deductions and reconciliations.
- Prepare and reconcile T4 data for timely submission to the Canada Revenue Agency (CRA).
- Address payroll inquiries from both internal and external stakeholders.
- Take on additional responsibilities as required by the organization.
- Support the implementation of the People Center & Pay module within UKG
EDUCATION & EXPERIENCES
- Post-secondary diploma in accounting and/or finance, from an accredited college
- Canadian Payroll Association certification or enrolment an asset
- Minimum 3 years’ recent experience, encompassing accounting responsibilities and payroll responsibilities for large employer(s); i.e. greater than 75 employees
- Staff referral program (Earn up to $1000 for each successful Permanent Part Time and Permanent Full Time new hire you refer to MAHC).
- Extended health benefits.
- Enrolment in the Healthcare of Ontario Pension Plan (HOOPP).
- Collaborative and supportive team environment.
WHY IS MAHC RIGHT FOR YOU?
Imagine working in a place you love to visit on vacation! A career with MAHC lets you do just that. We are located in one of the top international tourist destinations in Canada; positioned just two (2) hours north of Toronto in beautiful cottage country surrounded by vibrant natural beauty, pristine lakes, majestic forests and rocky shorelines.
Our communities are small in size but big in excitement; there are always local fundraisers, farmers markets, live events, pubs and locally owned stores to shop in. There are a variety of seasonal, year-round activities to keep you busy and fully embraced in the lifestyle that Muskoka has to offer from hiking, fishing, snowshoeing, downhill skiing, heading to Algonquin Park or Arrowhead Park for the day, running and cycling clubs, camping, sitting on a warm sunny patio downtown, or simply relaxing by the lake with your friends. Life here is good!
LET US HELP YOU MAKE YOUR MOVE!
Muskoka Algonquin Healthcare has launched the Housing for Healthcare initiative to help MAHC team members (both new recruits and existing staff) connect with housing options in our communities. For more information on this initiative click on this link Housing for HealthcareADDITIONAL INFORMATION
Location: Multi-Site, working at both the South Muskoka Memorial Hospital (SMMH) located in Bracebridge and Huntsville District Memorial Hospital (HDMH) located in Huntsville.
Department: Finance
Hours of Work: Monday - Friday. Shifts and hours may change according to departmental requirements.
Conditions of employment for external hires includes;
- Proof of immunization and vaccination records to the Hospital’s Occupational Health and Safety department.
- Legal entitlement to work in Canada.
- Clear Criminal Record and Judicial Matters Check
Our organization: MAHC is committed to a selection process and work environment that is inclusive and barrier free. We encourage applicants from all equity-deserving groups, including but not limited to, individuals who identity as Indigenous, racialized, seniors, persons living with disabilities, women, and those who identify as 2SLGBTQ.
Accommodations will be provided in accordance with the Ontario Human Rights Code. Applicants need to make any accommodation requests for the interview or selection process known in advance by contacting the Human Resources Department. The Human Resources will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process which will enable you to be assessed in a fair and equitable manner.
HOW TO APPLY
Applicants interested in becoming a part of an energetic, caring team in a fast-paced and rewarding environment can submit their cover letter and resume as either a PDF or Word document(s) to the posting listed on mahc.ca by 11:59pm on the listed closing date. If no date is listed, the posting will close once a successful applicant has been identified.
We thank all applicants for their interest in this opportunity, note that only those selected for an interview will be contacted. Selection will be based on the skill, ability, experience and qualifications. The Hospital reserves the right to conduct a formal interview or other applicable testing where required.
This position is located at 100 Frank Miller Drive, Huntsville, ON. View the Google Map in full screen.