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Payroll Administrator (Permanent Full-time)
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We are seeking a detailed-oriented and experienced Payroll Administrator to manage payroll processing and ensure compliance with various regulations. The ideal candidate will be responsible for overseeing payroll functions and maintaining accuracy in all payroll records and reports.
ROLE
- Manage payroll system configuration to ensure compliance with union contracts, hospital policies, and government regulations.
- Process bi-weekly payroll, ensuring timely payments and compliance with banking deadlines.
- Review payroll audit and exception reports to validate payroll accuracy and minimize errors.
- Conduct audits of new hires, transfers, and terminations to ensure correct data entry and prevent fraudulent activities.
- Investigate and process payroll adjustments during pre- and post-payroll cycles.
- Support the extraction of payroll records for internal and external stakeholders.
- Process statutory and non-statutory payroll remittances, ensuring accurate deductions (e.g., EI, CPP, WSIB, pension contributions).
- Prepare and amend Record of Employment (ROE) for terminations, retirements, and other employment events.
- Guide time and attendance users to ensure accurate timecard capture within the scheduling module.
- Administer pay rate increases and manual adjustments when required.
- Collaborate with HR to implement system updates based on collective agreements, wage grid maintenance, and other policy changes.
- Manage defined-benefit pension plan (HOOPP) contributions and reporting, ensuring accurate deductions and reconciliations.
- Prepare and reconcile T4 data for timely submission to the Canada Revenue Agency (CRA).
- Address payroll inquiries from both internal and external stakeholders.
- Take on additional responsibilities as required by the organization.
EDUCATION & EXPERIENCES
- Post-secondary diploma in accounting and/or finance, from an accredited college
- Canadian Payroll Association certification or enrolment an asset
- Minimum 3 years’ recent experience, encompassing accounting responsibilities and payroll responsibilities for large employer(s); i.e. greater than 75 employees
- Staff referral program (Earn up to $1000 for each successful Permanent Part Time and Permanent Full Time new hire you refer to MAHC)
- Enrolment in the Healthcare of Ontario Pension Plan (HOOPP)
- Collaborative and supportive team environment
ADDITIONAL INFORMATION
Location: Multi-Site, working at both the South Muskoka Memorial Hospital (SMMH) located in Bracebridge and Huntsville District Memorial Hospital (HDMH) located in Huntsville.
Department: Finance
Hours of Work: Monday - Friday. Shifts and hours may change according to departmental requirements per the collective agreement.
Recruitment Process
By submitting your cover letter and resume together as either a PDF or Word document(s) to this posting by 11:59 pm on the closing date. Please Note: Applicants must submit their application through this posting listed to be considered. Email and paper submissions will not be accepted unless otherwise indicated.
We thank all applicants for their interest in this opportunity. As much as we would like to reach out to every applicant, please note that only those selected for an interview will be contacted. Selection will be based on skills, abilities, experiences, and qualifications. MAHC reserves the right to conduct interview(s) or other applicable testing where required.
Conditions of employment for external hires includes;
- Proof of immunization and vaccination records to the Hospital’s Occupational Health and Safety department
- Legal entitlement to work in Canada
- Satisfactory Criminal Record & Judicial Matters Check
Our organization: MAHC is committed to a selection process and work environment that is inclusive and barrier-free. We encourage applicants from all equity-deserving groups, including but not limited to, individuals who identify as Indigenous, racialized, seniors, persons living with disabilities, women, and those who identify as 2SLGBTQ+.
Accommodation will be provided in accordance with the Ontario Human Rights Code. If you have accommodation needs for attendance at the interview, please advise us at time of the interview being scheduled
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