National Administrative Coordinator, Event Fundraising

National Administrative Coordinator, Event Fundraising

We’re currently seeking a National Administrative Coordinator, Event Fundraising to join our team and support the daily operations and growth of our fundraising events. At Breakthrough T1D, this portfolio includes Signature Events (Walk and Ride), Regional Galas and Fundraise Your Way (third-party fundraising events).

This role may be a fit for you if you consider yourself a great communicator with high attention to detail. You will need to thrive on having multiple tasks on the go at any one time, while not sacrificing providing excellent customer service to your colleagues and Breakthrough T1D’s supporters. In this role, you would be a key link in information sharing between our national and regional teams.

Interested? In this position, you would have the opportunity to:

Program Administration

• Support the overall coordination of the Event Fundraising programs including providing effective internal communications and support to staff.
• Support the organization of information and activity with respect to all Event Fundraising programs including maintaining master tracking documents, managing file sharing through Project (Microsoft) Teams Channel(s) and maintaining the team’s SharePoint site, with close attention to detail and accuracy.
• Provide weekly updates to Breakthrough T1D Regional Teams and support national training and information sessions to inform and update on all Event Fundraising programs.
• Proactively provide suggestions and alternative approaches when working through challenges and obstacles, with a focus on keeping internal and external customer service top of mind.
• Work collaboratively with Breakthrough T1D Regional Teams and other National Support Office (NSO) Teams to ensure efficiency and effectiveness in all Fundraising Program elements.
• Act as the first point of contact internally for the Breakthrough T1D Regional Teams, providing prompt, professional, trusted and exceptional service.
• Work closely with the National Customer Service, IT and Finance Teams to respond to supporter inquiries in a timely and supporter-centric manner.

Event Fundraising Support 

• Assist Regional Teams with the creation of fundraising tools and resources for internal and external audiences aimed to aid in direct supporter engagement and fundraising support for Signature Events and Fundraise Your Way programs.

• Coordinate incentive, prizing and contests programs including fundraising rewards, executing contest rules and regulations, necessary legal documentation, and managing the deployment of all prizes, incentives and contests
• Work with Breakthrough T1D's incentive and prizing partners to ensure a smooth fulfillment of all incentive prizes for our participants.
• Support with post-event activities for Signature and Community Events.
• Support with the development of websites for Signature Events, Fundraise Your Way and independent ticketed events
• Ensure fundraising staff are educated on the event marketing plan and that all event messaging is available internally prior to distribution to event participants.
• Work closely with the Marketing Communications team to determine the needs of the Breakthrough T1D Regional Teams for collateral assets and communications against program requirements.

Event Operations Support

• Assist Event Operations Team with securing permits/licensing/insurance needs for Signature and Community events.
• Lead the development and execution of Day of Event documentation and support with data management and post-event wrap up. 
• Provide in-person support on Event Day(s) within local area.

Here’s the skills and experience we’re looking for:

• 2-3 years’ experience in an event or program coordination role
• Experience working in a National organization and/or not-for-profit sector an asset
• Bilingual in French and English would be considered an asset
• Experience working with a CRM and Fundraising Platforms and proficiency in Microsoft Office
• Ability to work well with others in a team environment
• Strong problem solving and analytical skills
• Self-starter, always looking for ways to help the efficiency and organization of the team
• High attention to detail
• Creative thinker
• Ability to work within a tight timeline, with competing priorities and prioritize in a fast-paced dynamic environment
• Excellent verbal and written communication skills
• Demonstrated knowledge of event-based fundraising
• Service and solution-orientated mindset
• Proven ability to communicate professionally at all levels of an organization.                               

Location Preference: Anywhere within Canada – this position will work remotely from a home-office

Salary for the new incumbent is anticipated to be within the range of $53,000 to $58,000, commensurate with skills and experience in relation to the role requirements.

Application Deadline: Applications will be reviewed as they are received. Please submit your resume through our careers website.

About Breakthrough T1D

Breakthrough T1D is the largest non-profit organization in the world that is exclusively focused on type 1 diabetes (T1D). At Breakthrough T1D, we realize that a cure is not just a destination but a journey. Our goal is to progressively remove the impact of type 1 diabetes (T1D) from people’s lives and funding research into cures is our #1 priority. While we wait for cures, we also fund ground-breaking research that seeks to improve the lives of people with T1D. 

Breakthrough T1D has a company culture rooted in our Core Values of Respect, Understanding and Integrity; Perseverance; Collaboration; Risk Taking and Entrepreneurship; and Efficiency, Effectiveness and Accountability – if our core values are exemplified in the way that you work, we might be a great fit for each other.

Here’s a few details about what Breakthrough T1D employees receive:

• Remote-first: Our employees love the convenience and flexibility of working remotely, so all JDRF positions are work from home (within Canada).
• Health and Wellness Benefits: Benefits to support your physical and mental health – this includes Manulife group benefits, Maple virtual health care, Not Myself Today to support mentally healthy workplaces and generous paid sick time.
• Professional Development: We want Breakthrough T1D employees to grow within their roles and have a career at Breakthrough T1D, so we practice Career Development Planning and have a budget for paid development opportunities for each employee.
• Other benefits include: Group RRSP Matching Program, winter holiday office closures, flex weeks in the summer and more!

Benefits listed above for regular full-time employees. Not all benefits may be available to part-time or temporary employees. 

Recruitment Process: We may review applications as they are received and this position will remain posted until it is filled. Our recruitment process typically includes an initial introductory phone call with an HR team member, and up to two video interviews over MS Teams with the hiring manager and other members of the team. Some positions may require a skills-based evaluation to be completed as a part of the recruitment process. We thank all those applicants that apply, but please note only those selected for an introductory phone call will be contacted after their application is submitted.

Breakthrough T1D strives to foster a workplace that reflects the diversity of the community it serves and welcomes applications from all qualified candidates. Breakthrough T1D is also committed to developing an inclusive, barrier-free selection process and work environment. Please advise if you require any accommodation measures to ensure you will be interviewed in a fair and equitable manner. Information received relating to accommodation requests will be treated with confidentiality.