Assistant Mechanical Project Coordinator

Trotter & Morton’s Mechanical Division provides services to the municipal, commercial, institutional, residential and industrial sectors such as hospitals, office towers, shopping centers, airports, hotels, water and wastewater treatment facilities, multistory residential, warehouses and educational institutions.

Since 1927, our skilled workforce has brought their high-quality workmanship, experience, and passion to a diverse project portfolio that includes some of Alberta and British Columbia's most iconic structures.

At Trotter & Morton, we know our success starts with our people. We’re looking for dedicated individuals who bring a strong work ethic, a willingness to learn, and an entrepreneurial mindset to every project.

We are currently seeking an Assistant Mechanical Project Coordinator to join our team and support the delivery of commercial mechanical projects. Backed by a history of excellence and a team of experienced professionals, this is an excellent opportunity to grow your career within a company that values innovation, collaboration, and quality craftsmanship.

The Assistant Mechanical Project Coordinator will be working directly for the Project Manager; the Assistant Coordinator will assist the Project Managers and Superintendents in day-to-day duties of project administration.

This is an “Hybrid Onsite” position that will be based on a construction site in Calgary, Alberta with job responsibilities being both in the office and in the field.

What's In It for You

• Vacation and Sick time.
• Extensive benefit plan
• Competitive salary range of $60,000 - $65,000  
• Inclusive and engaging work environment

Roles and Responsibilities:

•          Ensure full compliance with Trotter & Morton Safety programs on jobsites
•          Assist the Project Managers and Superintendents in day-to-day duties of project administration
•          Prepare, issue, and track RFIs; maintain and update the RFI log and advise the Project Manager and Superintendent of status
•          Coordinate, distribute, and track submittals and shop drawings to General Contractors, consultants, field teams, and subcontractors
•          Maintain and update project document control logs, including RFIs, submittals, drawings, vendor/subcontractor logs, procurement logs, purchase logs, change orders, and owner correspondence
•          Distribute updated drawings, sketches, site instructions, and other project information to field staff and subcontractors
•          Assist with change management processes, including compiling pricing, tracking changes, and maintaining change order logs
•          Assist with compiling and organizing Time & Material (T&M) tickets and supporting backup documentation
•          Support QA/QC documentation control, including inspection records, test reports, turnover documentation, and close-out requirements
•          Coordinate submittals and procure all close-out documentation, including warranties, Operating & Maintenance (O&M) manuals, and turnover packages
•          Conduct project progress walkthroughs on site, including marking up drawings and capturing site photos to support reporting and documentation
•          Maintain and control documents in compliance with Trotter & Morton standards, contractual requirements, and on-site policies and procedures
•          Attend project meetings and prepare meeting minutes and action item summaries
•          Maintain organized project files and document control systems in accordance with company standards
•          Assist with quality control activities in accordance with instructions and inspection programs
•          Perform other duties as required

Required Skills

• Ability to maintain a positive work environment
• Strong organizational and time management skills
• Attention to detail
• Strong oral and written communication skills
• Strong work ethic, result driven mindset
• Ability to multi-task and prioritize competing deadlines
• Computer skills including MS Word, Excel, Blue Beam

Required Experience

• Experience in an office or construction setting would be an asset
• In the process of obtaining a university degree  would be an asset

Additional Requirements

•          Travel may be required
•          Position will be primarily based on site

We firmly believe our employees are our best assets and we are committed to providing ongoing training and support to allow them to reach their full potential. Trotter & Morton Group of Companies is an industry-leader in safety, and we strive for an incident-free workplace in all aspects of our operations.

Commitment to Diversity

The Trotter & Morton Group of Companies is an equal opportunity employer. We are committed to hiring talented, qualified professionals without regard to race, age, gender, or any other protected ground and to providing an environment without discrimination.

Every effort is made to provide fair and equal employment and development opportunities and to ensure that our policies regarding hiring, compensation, promotions, and transfers are based solely on skills and capabilities, job requirements, job performance, and other job-related criteria.

We thank all applicants in advance, however, we will only contact candidates selected for an interview.